NEAFCS-MN Executive Committee Agenda and Minutes
January 19, 2018
Attendees: Megan Hruby, Kelly Kunkel, Anita Hering, Antonio Alba, Sharon Powell
Call to Order – Anita, called meeting to order, 2:37 pm
What is one thing that you would like to see about your organization in 2018?
- Increase membership
Echo that about membership, as well. Would also like to bring back those that didn’t come back this year.
- Need more membership, good having more people, more ideas, feedback, how to create and improve activities.Would make the organization stronger.
- Second that, increase membership. Get together and learn more about other parts of Family Development. (maybe have some lunch-and-learns?)
People feeling proud about NEAFCS – MN.
Approval of Minutes Anita (for vacationing Mary S.)
- Motion made by Sharon to approve annual minutes, Megan seconded. Approved.
Treasure Report- Megan
- Checking Balance: $ 6,336.86
- Savings Balance: $ 850.82
- 16 people sent in dues, not including state and national life. Will need to get the membership list updated and Anita will check on the NEAFCS/MEAFCS Listserve, to remove the MEAFCS list and update the NEAFCS MN listserve.
- Proposed budget for 2017-18 (Link) Megan will check with Sara Van Offelen about the audit.
- Additional areas to follow-up from Annual Meeting
An ad hoc committee will be formed to look at specific line items for JCEP and PILD with a possible increase in next year’s budget.
- Treasure books need to be audited. The audit will be done at an office where there are 2-3 NEAFCS Members housed, such as St. Cloud
Policies that were discussed at the Annual meeting
- Discuss policies on August 10 with electronic vote to follow at least 10 days after meeting (? By-law change for 2018) Action – Sharon Powell will contact Lori Hendrickson about by-law changes
- Reviewed proposed changes in organizational structure from Regional Representatives to Center Representatives. This would reflect current structure of University of Minnesota Extension. (By-law change) Action – by law change
- Divide the Awards and Membership Committee into the Awards Committee and a Membership Committee. (By-law change) Action – Needs by law change
NEAFCS MN Officers and Committee Handbook 2015
NEAFCS National Officer Handbook 2017/18 https://dochub.com/anitaharris7f17e8ea/y5B18g/2017-2018-neafcs-affiliate-officer-toolkit
- New committee should look at the new National Handbook and recommend changes to the Minnesota Handbook. Action – Officer Elections will be held electronically this fall.
Action – Anita Hering and Antonio Alba will review the updated National Handbook and make Anita aware of corresponding changes that need to be made in the Minnesota Handbook.
Scholarship Ad Hoc Committee
- An ad hoc committee (Megan, Kathy, Mary C) will be set up to review and recommend changes to the Scholarship Process. This include the possibility of increasing funds for the person attending JCEP and PILD. This ad hoc committee was formed at the annual meeting on Aug. 10. – No updates
Action: Megan will contact Kathy Brandt and Mary Caskey
Investigating a “state only” active membership in order offer membership to those who don’t have college degrees. They would pay minimal dues. This would require a by-law change. Committee would need to look at implications. For example, could state only members apply for awards even though they are not eligible for national awards.
Action: Sharon will contact the committee.
Awards Committee (Sara Croymans, Mary Caskey, Kelly Kunkel) recommends the MN Affiliate Board approve the following:
- Receiving NEAFCS Awards is a benefit of membership. To honor and encourage membership the MN Affiliate requires team members listed on award applications to be NEAFCS members. Those individuals not eligible for membership (such as community partners) may be included as team members on award applications. Those eligible for NEAFCS membership who are not members may not be listed on the awards application. NEAFCS membership is accepted throughout the year, however national membership must be received by December 31 (dues must be to state treasurer by December 1) to be eligible for any awards given that year.
Action: Motion made by Kelly Kunkel, seconded by Sharon Powell. Approved.
Public Policy/Public Relations
- Suzanne Driessen and Becky Hagen Jokela – Link to Impact statements:
Professional Development Committee
- Shawna Thompson, Mary Caskey, Lori Hendrickson, Megan Hurby discussed the 2018 professional development day. We are looking at having the event on one of three days: 8/9/18, 8/30/18 or 9/6/18. We are also hoping to hold the annual meeting at that time as well.
- February 14 – 15, 2018 Orlando, FL
Kelly Kunkel will attend
She applied for a $350 scholarship and GOT IT!
- April 8-11, 2018 – PILD Conference at The Hyatt Regency Crystal City, Arlington, Virginia
Sharon Powell will attend
2018 NEAFCS Annual Session Call for Proposals
- Deadline is January 31, 2018
You must be a current NEAFCS member to submit a proposal; however team members can be any Extension professional or Community partner.
For more information and to find the submission link, click here.
In addition, January 31st is also the deadline to sign up as a proposal reviewer. You will be asked to review from March 1-17. This experience is an opportunity to enhance your Vita for promotion. You can also learn ideas to present in the future. Click here to access the Sign-Up Form.
March is Living Well Month
The Living Well campaign began in 2000 to raise awareness of the educational programming offered by Extension Family and Consumer Sciences educators. The NEAFCS web page has many ideas to get you started. Click on the “Public Affairs” tab at http://www.neafcs.org and you will find a news release template, sample proclamation, PowerPoint presentation, storytelling tips and much more.
When planning your promotion, use this Madison Avenue advertising adage: “Get the message out 10 different times, 10 different ways.
Identify one to three target audiences and develop a plan. Keep it simple, so it stays manageable. Here are two easy examples to get started with the campaign:
Include a “Living Well” logo with the slogan, “Raising Kids, Eating Right, Spending Smart, Living Well” on your email signature. The logos are available on the NEAFCS website.
Wear your NEAFCS lapel pin to community meetings or workshops. Be ready with a short “elevator speech” to explain what it stands for.
Let’s grow the available tools for members! If you have developed more Living Well tools you’d like to share on the NEAFCS website, please email Julie Garden-Robinson, Vice President for Public Affairs at Julie.firstname.lastname@example.org
NEAFCS Affiliate Annual Report – New Document & Procedures
NEAFCS has made revisions to its policies and procedures manual. As part of this clean-up, they revised the Affiliate Annual Report and reporting instructions. We are asked to please discard any previous templates we may have on file.
The report will now be due December 31st of each year to your Regional Director and the National Office. The report will cover anything that has occurred between January 1 and December 31 of the current year.
Review the revised report ( which is attached to the email) and also found on the NEAFCS website here (login required). In addition, visit the NEAFCS Policies and Procedures Manual located on the website here.
NATIONAL NEAFCS STRATEGIC PLAN
Anita would like to send out the National goals or publish in the blog each week of February
Action: Anita would send out a blog or email in February 2018
MN NEAFCS GOALS 2017-18
Action: Review these at our next meeting in February
Meeting Adjourned: 4:05 pm