NEAFCS MN – January Minutes

NEAFCS-MN Executive Committee Agenda and Minutes
January 19, 2018
2:30-3:45

Attendees: Megan Hruby, Kelly Kunkel, Anita Hering, Antonio Alba, Sharon Powell

Call to Order – Anita, called meeting to order, 2:37 pm

What is one thing that you would like to see about your organization in 2018?

  • Increase membership
    Echo that about membership, as well. Would also like to bring back those that didn’t come back this year.
  • Need more membership, good having more people, more ideas, feedback, how to create and improve activities.Would make the organization stronger.
  • Second that, increase membership. Get together and learn more about other parts of Family Development. (maybe have some lunch-and-learns?)
    People feeling proud about NEAFCS – MN.

Approval of Minutes Anita (for vacationing Mary S.)

  • Motion made by Sharon to approve annual minutes, Megan seconded. Approved.

Treasure Report- Megan

  • Checking Balance: $ 6,336.86
  • Savings Balance: $ 850.82
  • 16 people sent in dues, not including state and national life. Will need to get the membership list updated and Anita will check on the NEAFCS/MEAFCS Listserve, to remove the MEAFCS list and update the NEAFCS MN listserve.
  • Proposed budget for 2017-18 (Link) Megan will check with Sara Van Offelen about the audit.
  • Additional areas to follow-up from Annual Meeting
    An ad hoc committee will be formed to look at specific line items for JCEP and PILD with a possible increase in next year’s budget.
  • Treasure books need to be audited. The audit will be done at an office where there are 2-3 NEAFCS Members housed, such as St. Cloud

 

Old Business:

Policies that were discussed at the Annual meeting

  • Discuss policies on August 10 with electronic vote to follow at least 10 days after meeting (? By-law change for 2018) Action – Sharon Powell will contact Lori Hendrickson about by-law changes
  • Reviewed proposed changes in organizational structure from Regional Representatives to Center Representatives. This would reflect current structure of University of Minnesota Extension. (By-law change) Action – by law change
  • Divide the Awards and Membership Committee into the Awards Committee and a Membership Committee. (By-law change) Action – Needs by law change

NEAFCS MN Officers and Committee Handbook 2015
https://docs.google.com/document/d/1g2J_70cqkGUh-KMPfjp05PHYqesMyWa42z9VMgsF1-I/edit#heading=h.gjdgxs

NEAFCS National Officer Handbook 2017/18 https://dochub.com/anitaharris7f17e8ea/y5B18g/2017-2018-neafcs-affiliate-officer-toolkit

  • New committee should look at the new National Handbook and recommend changes to the Minnesota Handbook. Action – Officer Elections will be held electronically this fall.
    Action – Anita Hering and Antonio Alba will review the updated National Handbook and make Anita aware of corresponding changes that need to be made in the Minnesota Handbook.

 

New Business

Committees
Scholarship Ad Hoc Committee

  • An ad hoc committee (Megan, Kathy, Mary C) will be set up to review and recommend changes to the Scholarship Process. This include the possibility of increasing funds for the person attending JCEP and PILD. This ad hoc committee was formed at the annual meeting on Aug. 10. – No updates
    Action: Megan will contact Kathy Brandt and Mary Caskey

Investigating a “state only” active membership in order offer membership to those who don’t have college degrees. They would pay minimal dues. This would require a by-law change. Committee would need to look at implications. For example, could state only members apply for awards even though they are not eligible for national awards.
Action: Sharon will contact the committee.

Awards Committee
Awards Committee (Sara Croymans, Mary Caskey, Kelly Kunkel) recommends the MN Affiliate Board approve the following:

  • Receiving NEAFCS Awards is a benefit of membership. To honor and encourage membership the MN Affiliate requires team members listed on award applications to be NEAFCS members. Those individuals not eligible for membership (such as community partners) may be included as team members on award applications. Those eligible for NEAFCS membership who are not members may not be listed on the awards application. NEAFCS membership is accepted throughout the year, however national membership must be received by December 31 (dues must be to state treasurer by December 1) to be eligible for any awards given that year.
    Action: Motion made by Kelly Kunkel, seconded by Sharon Powell. Approved.

Public Policy/Public Relations

Professional Development Committee

  • Shawna Thompson, Mary Caskey, Lori Hendrickson, Megan Hurby discussed the 2018 professional development day. We are looking at having the event on one of three days: 8/9/18, 8/30/18 or 9/6/18. We are also hoping to hold the annual meeting at that time as well.

JCEP 2018

  • February 14 – 15, 2018 Orlando, FL
    Kelly Kunkel will attend
    She applied for a $350 scholarship and GOT IT!

PILD 2018

  • April 8-11, 2018 – PILD Conference at The Hyatt Regency Crystal City, Arlington, Virginia
    Sharon Powell will attend

 

2018 NEAFCS Annual Session Call for Proposals

  • Deadline is January 31, 2018
    You must be a current NEAFCS member to submit a proposal; however team members can be any Extension professional or Community partner.
    For more information and to find the submission link, click here.
    In addition, January 31st is also the deadline to sign up as a proposal reviewer. You will be asked to review from March 1-17. This experience is an opportunity to enhance your Vita for promotion. You can also learn ideas to present in the future. Click here to access the Sign-Up Form.

March is Living Well Month

The Living Well campaign began in 2000 to raise awareness of the educational programming offered by Extension Family and Consumer Sciences educators. The NEAFCS web page has many ideas to get you started. Click on the “Public Affairs” tab at http://www.neafcs.org and you will find a news release template, sample proclamation, PowerPoint presentation, storytelling tips and much more.
When planning your promotion, use this Madison Avenue advertising adage: “Get the message out 10 different times, 10 different ways.
Identify one to three target audiences and develop a plan. Keep it simple, so it stays manageable. Here are two easy examples to get started with the campaign:
Include a “Living Well” logo with the slogan, “Raising Kids, Eating Right, Spending Smart, Living Well” on your email signature. The logos are available on the NEAFCS website.
Wear your NEAFCS lapel pin to community meetings or workshops. Be ready with a short “elevator speech” to explain what it stands for.
Let’s grow the available tools for members! If you have developed more Living Well tools you’d like to share on the NEAFCS website, please email Julie Garden-Robinson, Vice President for Public Affairs at Julie.garden-robinson@ndsu.edu

NEAFCS Affiliate Annual Report – New Document & Procedures

NEAFCS has made revisions to its policies and procedures manual. As part of this clean-up, they revised the Affiliate Annual Report and reporting instructions. We are asked to please discard any previous templates we may have on file.
The report will now be due December 31st of each year to your Regional Director and the National Office. The report will cover anything that has occurred between January 1 and December 31 of the current year.
Review the revised report ( which is attached to the email) and also found on the NEAFCS website here (login required). In addition, visit the NEAFCS Policies and Procedures Manual located on the website here.

NATIONAL NEAFCS STRATEGIC PLAN
Anita would like to send out the National goals or publish in the blog each week of February
Action: Anita would send out a blog or email in February 2018

MN NEAFCS GOALS 2017-18
Action: Review these at our next meeting in February
Meeting Adjourned: 4:05 pm

Advertisements

Debra Landvik Letendre of Minnesota Department of Education presented award (by Kathleen A. Olson)

OLYMPUS DIGITAL CAMERA

OLYMPUS DIGITAL CAMERA

Debra Landvik Letendre, Educational Specialist II, Minnesota Department of Education (MDE) was awarded the Friend of National Extension Association of Family & Consumer Sciences (NEAFCS) -MN Affiliate. Landvik Letendre was presented this award on Friday, April 20 at a Title I, II, and III training at MDE.  Association members Kathleen Olson, Silvia Alvarez Ee Davila and Mary Jo Katras presented the award on behalf of the Association.

The purpose of the Friend of National Extension Association of Family & Consumer Sciences (NEAFCS) -MN Affiliate Award, presented annually, is to recognize significant contributions to support and enhance quality Family and Consumer Sciences educational programs on a state level. Debra has contributed in her support for Extension Family and Consumer Sciences programs, assisting in the development of educational materials, speaking for family life issues and sponsoring educational workshops, particularly in the area of Family Engagement.

Debra has supported the work of the University of Minnesota Extension Partnering for School Success team, in an initiative to narrow the achievement gap, primarily for students of color, for higher graduation rates and continuing on for higher education. This project began with the review of the All Parents Are Teachers booklet into the Parenting for School Success booklet in 2000, which morphed into focus groups with diverse populations to determine their needs, developing resources such as Education: Our Best Legacy (EOBL) curriculum with cultural versions available for Latino, English, and Hmong.  She served as a reviewer of the EOBL curriculum and currently serves on the Hmong School Success steering committee.  In 2015-16, she invited the PSS team to partner with MDE to provide a training on Family Engagement (FE) for schools.  In 2017, and into 2018, the PSS team and MDE partnered again to provide FE training plus worked together to provide facilitator training on the EOBL curriculum in both English and Spanish.  These trainings have been a true partnership – planning, marketing, teaching and evaluating together.  The support and involvement of MDE and Debra in her role with the Department provides credence to U of M Extension resources.  Debra has assisted in identifying schools for pilot curriculum testing and for the Hmong School Success project. Working together has helped Extension to develop Facilitator training and identify appropriate resources.

March is Living Well Month – Ideas to promote our Organization and Profession

February 14, 2018

Let’s create some March Madness energy and celebrate NEAFCS Living Well Month. The goal is to promote and support Extension local and state initiatives in nutrition, healthy lifestyles, food safety, financial management, parenting and environmental health. As family consumer science professionals, let’s share how we help Minnesotans gain knowledge and skills to make informed decisions to live productively.

Here are some ideas for you to promote Living Well Month living-well-logo-color-tagline-stacked

• Write a news release talking about your program and submit to local media. Use this template. Grab your year-end reports, award application or impact statements to write the article.
• Add the Living Well logo with the slogan, “Raising Kids, Eating Right, Spending Smart, Living Well” on your email signature. Get NEAFCS and Living Well Logo here.
• Wear your NEAFCS lapel pin to community meetings during your public workshops and meetings.
• Download bookmark template and give to participants.

Please share with us, how you promoting Living Well month during our NEAFCS-MN March Madness month.
Suzanne Driessen and Becky Hagen-Jokela,

NEAFCS – Minnesota Affiliate Public Policy Committee Co-Chairs

Last Reminder – Apply for Awards!

Hopefully as everyone completed their 2017 Assessment & 2018 Plan of Work you were able to identify exceptional projects and work to include on an NEAFCS Award application.
Awards need to be submitted by February 15 to allow time for MN Affiliate level judging before the committee forwards MN winners by the mid March National deadline.
Please note that the MN Affiliate board met in January and approved the following wording regarding who is appropriate to include on award applications:
Receiving NEAFCS Awards is a benefit of membership.  To honor and encourage membership the MN Affiliate requires team members listed on award applications to be NEAFCS members. Those individuals not eligible for membership (such as community partners) may be included as team members on award applications. Those eligible for NEAFCS membership who are not members may not be listed on the awards application. NEAFCS membership is accepted throughout the year, however national membership must be received by December 31 (dues must be to state treasurer by December 1) to be eligible for any awards given that year.
Each year Minnesota is well represented at the Regional & National award ceremonies.  Please showcase your work … it is important for us to tell our story and share our great MN work  with the rest of the nation.
Please be sure to verify membership of team members as applications are prepared and submitted.  If you have any questions please contact me at croym001@umn.edu  or 320-226-6052.

Apply for NEAFCS Awards

As you are preparing to complete your 2017 Assessment and 2018 Plan of Work (& NEAFCS Impact Statements Suzanne Driessen recently emailed about) please plan to submit an NEAFCS Awards Application! Our MN Affiliate members do a lot of really good work & it is important to share our accomplishments with others across the nation!  It is time to tell your story!

NEAFCS MN Affiliate Award applications are due February 15, 2018.  Award applications and all supporting material need to be uploaded into the national on-line system.  Here are some tips for submitting your application(s):

  •  All NEAFCS Awards information is available on the NEAFCS Awards web page
  • Identify which award categories your project fits into by reviewing the Awards-at-a-Glance document.
  • Note there are six new award categories for 2018:
    • Social Media – Video Award
    • Social Media Award
    • Excellence in Teamwork Award
    • Snap-Ed/EFNEP Educational Program Award
    • Innovation in Programming Award
    • Excellence in Multi-State Collaboration Award
  • Application and supporting documents should be merged to create 3 files.  Each file should not exceed 25 MB.  If needed, the “Combining Files Using Adobe Acrobat Pro” Power Point is available.
  • Upload merged files using one file per upload space.
  • The Awards Manual has specific and detailed instructions plus Judging Sheets.  Review the Judging Sheets for specific criteria.
  • Examples of national award-winning entries, as well as articles on Award Winning Applications FAQs and Award Winning Tips are also available under the Awards tab at this time.
  • To ensure high quality applications it is strongly recommended that submitters have their application materials reviewed prior to submitting online by someone else to ensure that the application is complete, easy to read & understand and contains no typos or grammatical errors.
  • Please note — MN Award applications will be accepted up until February 15. 
    • If you need to edit your application prior to our February 15 deadline, you will need to re-upload all of your files again. You cannot delete a file that has been previously submitted.  To remove the file, re-upload the files you want included, and upload a blank page for the file you want to delete.
    • There will not be an opportunity to edit/change your application after the Minnesota February 15 deadline

The Awards Committee has asked the MN Affiliate Board to approve the following at their January 19 Board meeting:

Receiving NEAFCS Awards is a benefit of membership.  To honor and encourage membership the MN Affiliate requires team members listed on award applications to be NEAFCS members. Those individuals not eligible for membership (such as community partners) may be included as team members on award applications. Those eligible for NEAFCS membership who are not members may not be listed on the awards application. NEAFCS membership is accepted throughout the year. however membership must be received by XXX (date) to be eligible for any awards given that year.

Membership will be notified of the outcome of the Board’s discussion.

Also … please consider nominating someone to receive the Friend of NEAFCS – MN Affiliate Award. The nomination form can be requested from any Awards Committee member.

In addition, we encourage members to submit a proposal to present at the 2018 NEAFCS Annual Session September 24-27, 2018 in San Antonio, TX.  Proposals are due January 31, 2018.  Find more information on the 2018 Annual Session web page. 

If you have questions about the awards submission process please feel free to contact me (Sara Croymans – croym001@umn.edu or 320-226-6052) or MN Affiliate Awards Committee members Kelly Kunkel & Mary Caskey.

We look forward to seeing awards applications from Minnesota Affiliate members!  Please reach out with any questions.

Sara Croymans

Reminder: Submit a NEAFCS Presentation Proposal 2018

Just a reminder to submit a proposal to present at the 2018 NEAFCS Annual Session. Share the good work happening in Minnesota!

Share Your Work: Submitting a 2018 NEAFCS Presentation Proposal
Jami Dellifield (OH), Co-chair Program Development Subcommittee 

Starting December 1, you can submit your 2018 NEAFCS presentation proposal. You can choose to submit a proposal to present during a Concurrent Session or at the Showcase of Excellence. We have exciting news for 2018 as we are in the planning process for our Showcase of Excellence presenters to participate in the “World Café Roundtable”.

We know that you are doing wonderful work that your colleagues would love to hear about!

Put your thinking caps on! What programs could you submit? Our program tracks for 2018 include:

  • Administration/Leadership/Community Development/Public Affairs
  • Life Span Development:  Aging, Human Development and related topics
  • Child Care/Child Development
  • Sustainable Living:  Textiles, Clothing, Housing, Environment and related topics
  • Life Member
  • Financial Management
  • Food Safety
  • Health
  • Nutrition
  • Parenting Education
  • Technology
  • 4-H and Youth Development
  • Potpourri (This track is for your innovative proposal that may not fit into one of the above tracks.)

Please join me and co-chair, Marcia Parcell (IN) on December 19, 2017 at 2 p.m. (EST) for a webinar on “How to Submit a Winning Proposal”.  We will share tips with you, and also help you learn more about submitting your proposal using the Catalyst System.

As you prepare to submit your proposal, ask yourself:

  • Does the program address an emerging issue, a relevant problem, or a community need?
  • What are the objectives or outcomes for my presentation?  What will my participants learn?  Will they learn a new skill, ability or knowledge?
  • How was the program evaluated?  What methods or tools were used?  What impacts did the evaluation show?

All proposals must be research-based.  Research is defined as a literary review, citing your own research base, or your own research. Please include citations in your submission.

  • Is the program based on published research, approaches, and/or practices?  Please include references in your proposal.
  • If the program is a pilot or prior tested research explain the methodology.
  • If you are presenting a curriculum be able to explain how it was reviewed. Did the review check for science based, effectiveness, and accuracy? By whom was it reviewed?
  • Provide what evaluation tool was used and who and how the tool was validated.  If it is a pilot of a new tool, compare it to similar tools.

You have 400 words when submitting your proposal, so use them wisely. Last, but not least, ALWAYS make sure your proposal is communicated clearly using good grammar. Have one of your peers read your proposal before you submit it to make suggestions on how you can improve it.

Since our proposal process is a blind peer review, please make sure you eliminate any reference to your name, your team member’s names, your state and your University. If your state or University is in the title or used any place in the proposal, just use the word “state” or “university” instead.

After submitting your proposal, you will have until January 31, 2018 to make changes. The last day for submitting proposals will be January 31, 2018.

Another way to learn about writing a winning proposal is to become a reviewer.  You do not have to be a member of the committee/subcommittee to be a reviewer. Look for the email or check the NEAFCS website for details on how to sign-up through Sign-Up Genius.  If you choose to review proposals they will be sent to you to review and return between March 1-17, 2018.

Focus on relevance, relationships and results from 2017 programming efforts

You do great work – share your impact with the nation!
Deadline is January 12, 2018

Are you busy reflecting and writing your 2017 accomplishments for your year-end professional assessment? As you write about your program’s’ reach and impact, please also complete this Share Your Story Template. Send to Becky hagen022@umn.edu by January 12th, 2018. (Becky and Suzanne will review and notify you if more information is needed.) Your great work will be shared with legislators at the 2018 Public Institute Leadership Conference in April.

You can complete more than one form. Categories are: childhood obesity includes prevention and youth SNAP-Ed and EFNEP, community health & wellness include PSE–policy, system and environment and adult SNAP-Ed, diabetes, financial management, food & nutrition, food safety, healthy homes & the environment include preventing falls, improving children’s lives, and protecting our resources – family life. Minnesota can submit three impact statement per category.

Tips for submissions

  • 40 word limit per section. Don’t repeat anything you already submitted on the form, ie. Program names, numbers reached, etc.
  • Consider three questions as you frame your story: (AFNR intranet, January 1, 2017)
  1. What was the need or problem you were trying to solve?
    a. Focus on one issue
  2. What service (course, conference, materials, curriculum, etc.) did you provide/facilitate to address the need?
    a. Pick 1 or 2 things that had the biggest bang.
    b. the Relevance to improve people’s health, the economy and the environment
    c. Use active verbs
  3. How did your service improve the lives of people in the community, etc.? The results
    a. Lay it out like a sports page—who’s playing– identify your audience, what happened and how, what was the score or so what, ie. Affect—numbers with $ or %. Why does this score (program) matter? What is interesting or surprising? (Top 9 Tips for your Impact Statement, Purdue Extension).
    b. Our impact statements ask for quotes on the benefit of the program. Include a quote from program participants, any partners or collaborators and the need and benefit of your program to illustrate or extend the story. Quotes should illustrate and extend your story. For example, “Though I was skeptical at first, planting cover crops improved my overall yields over the past three years.”
  • Community partners include volunteers.
  • Photos are optional but are very powerful. Submit high-resolution photos with some visible branding, ie. UMN Extension logo shirt, logo on curriculum, logo on screen or display.
  • You can submit any other supportive materials, ie. program summaries, reports, links, etc.

Information is compiled into a National NEAFCS Impact Statement report. This report is shared with our USDA stakeholders and legislatures. See previous reports here.

Becky Hagen-Jokela and Suzanne Driessen and NEAFCS – Minnesota Affiliate Public Policy Committee Co-Chairs