NEAFCS Board Meeting Minutes – September 29, 2020

Present: Kathy Brandt, Sara Croymans, Megan Hruby, Kelly Kunkel

Absent: Suzanne Driessen & Trish Olson (Kathy & Trish determined there were not pressing agenda items requiring Trish to participate.)

The Meeting of the NEAFCS MN Affiliate Executive Board meeting was called to order by President Kathy Brandt at 11:09 am on September 29, 2020 via Zoom.

Secretary’s Report – Sara

Treasurer’s Report – Megan

  • Checking balance – $5,133.83
  • Savings balance – $851.44
  • Two checks have recently cleared – Mary Caskey for $132.50 for Professional Development Virtual meeting gifts and $200 for NEAFCS Scholarship
  • Megan was able to connect with Sue Young & received this information about the Endowment fund: 
    • “University side balance” – $1,339.74
    • Foundation Side- $10,907.30 
    • Total Endowment funds: $12,247.04
    • Fiscal year beginning balance – $11,117.10
    • $700 from the Endowment fund was used for NEAFCS Annual Session scholarships
  • Megan will request a Zoom  meeting with Trish Olson, Sue Young, Kathy Brandt, Suzanne Driessent (President elect) and herself to develop a clear understanding of the Endowment fund, perhaps resulting in a tutorial for our reference; and determine which numbers we need to have access to and how frequently we need those figures (ie. quarterly, bi-yearly, etc). 
  • The Treasurer’s report will stand subject to audit. 

President’s Report – Kathy

  • 2020 NEAFCS Annual Session – 10 members and Trish attended
    • Feedback/comments – there were some technology issues. good sessions.
    • Silent Auction – thank you to Kelly for coordinating our MN Affiliate donation. Our donation (books) received a top bid of $50.  Total funds raised was $2,692.
  • September-October blog – NEAFCS Annual Session recap / member renewals / new member recruitment / NEAFCS-MN Annual meeting details / etc.

Old Business

  • NEAFCS-MN Quasi-Endowment Scholarships 
    • Recipients of the scholarships to participate in the NEAFCS Annual Session received accounting details from Trish and can submit a brief summary of learning to Trish and the Executive Board. 
    • Kathy Brandt will check back on expectations laid out for scholarship recipients and will follow up with recipients.
  • NEAFCS-MN Annual Meeting preparation – 
    • The Annual Meeting is scheduled for  October 26, 2:30 – 4:30 pm via ZOOM
    • Past President Kelly K will lead the nominating committee to seek Officer candidates for President-elect and Secretary. At a future board meeting we will discuss with Trish membership and leadership opportunities and obstacles. 
    • Budget – actual and proposed for next year – Kathy will send an email to all committee chairs for input on the proposed budget for next year by a certain date; she will also invite all board members to a dedicated meeting to develop the proposed budget that will be taken to the membership for approval at the annual meeting. 
    • Suzanne is leading the development of the Annual Report and has requested written reports from committees and president. The board will work on the current and proposed budget.
    • The board requested the Awards Committee review the Award policy indicating team members listed need to be members. 
    • Membership drive – nothing formal this be implemented this year, rather the board encourages current members to invite potential members to join. For next year, consider doing a membership drive offering incentives for participation and new members. 
    • Kathy is working on updating the Officers and Committee Manual.  She will request review and updates for each officer and each committee.  

Committee Reports – No committee reports were given. Suzanne Driessen has emailed all committee chairs to submit information for the Annual Meeting report on this google doc. 

New Business – There was no new business discussed.

Dates to Remember

  • NEAFCS-MN Annual Meeting, October 26, 2:30 – 4:30 pm via ZOOM

M/C/C (Sara C. /Megan H) to adjourn the meeting.  The meeting was adjourned at 12:38. 

Minutes by Sara Croymans, NEAFCS MN Affiliate Secretary

NEAFCS-MN Affiliate Quasi-Endowment Fund Scholarship Available

2020 NEAFCS-MN Affiliate Quasi-Endowment Fund Scholarship Criteria and Application

WHO: All NEAFCS-MN members including Active (national), MN Active (state) and Life members are eligible to apply for scholarship funds to attend the virtual 2020 NEAFCS Annual Session.

WHAT/WHEN: Originally planned for Snowbird, Utah, however due to COVID-19 the 2020 NEAFCS Annual Session will be held virtually, September 14 – 16, 2020. All conference details are accessible @NEAFCS.org. 

HOW this promotes professional development and supports NEAFCS-MN: The NEAFCS Annual Session is an opportunity to increase the ability of attendees to access and utilize relevant, research and evidence-based resources to address current and emerging issues and promote lifelong learning; showcase excellence in innovative programs to meet the needs of individuals, families and communities in Minnesota; and provide networking opportunities that nourish new partnerships on multi-state and national levels. It is a tremendous opportunity to learn subject matter and new approaches for program delivery; share the great work done in Minnesota which builds credibility/awareness with peers within the state and across the country; and participate in national level decisions related to this organization.

CRITERIA – to apply you must meet one of the following criteria:  

  1. Current Active (national) members and Life (national and state) members are eligible for up to $100 in scholarship funds to attend the virtual 2020 NEAFCS Annual Session.                                                                                                                                                                                                          
  2. Current MN Active (state) members are eligible for up to $200 in scholarship funds to attend the virtual 2020 NEAFCS Annual Session.

APPLICATION: The application deadline is Friday, August 14, 2020. Send your email application to Kathy Brandt, brand030@umn.edu.

Include the following: 

  1. Name
  2. Phone number
  3. Current NEAFCS-MN membership level
  4. Years in NEAFCS-MN
  5. Tell us why you’re interested in attending the 2020 NEAFCS Annual Session

REGISTRATION AND SCHOLARSHIP NOTIFICATION: 

  • The NEAFCS Annual Session registration fee needs to be paid out-of-pocket. 
  • You will be reimbursed for the amount of the scholarship through the NEAFCS-MN Quasi Endowment fund via a check. 
  • For the remainder of the registration fee, use your personal funds or professional/staff development funds. Check with your supervisor.
  • You will be notified by Tuesday, August 18, regarding your scholarship award.

Should you have any questions, contact Mary Caskey, Lori Hendrickson, Megan Hruby or Kathy Brandt, Ad Hoc Scholarship Committee.

NEAFCS-MN Exec Board Special Meetings

RE: Request for Scholarship Funds to Support NEAFCS Annual Session Attendance 

July 20 and July 22, 2020

On Call:  Kathy Brandt, Suzanne Driessen, Kelly Kunkel, Megan Hruby and Sara Croymans. 

Kathy Brandt called this board meeting to order on July 20, 2020 at 4:30 pm via Zoom to further address allocation of NEAFCS-MN Endowment Funds for National Session attendance for first time members. 

Note: The NEAFCS budget has two $250 designated in the budget for Annual Session scholarships. 

Discussion from June 24, 2020 board meeting: 

  • NEAFCS provides each affiliate a $150 Annual Session scholarship for the affiliate President or designee. Since Kathy will use the award for the food safety team receiving a national award, the question if this $150 scholarship should be offered to first time attendees to the NEAFCS Annual Session?  National members who have not attended an annual session include Mary Schroeder, Anita Hering and Kate Welshons. 
  • Discussion about state membership vs. national membership and upcoming NEAFCS Annual Session/attendance.  Suzanne and Kathy suggested the possibility of a pot of money for state members to attend and help with the cost burden.  There is money which is budgeted each year for attendees.  Currently there are 2-$250 scholarships per year (use endowment funds for this), that could be used towards the NEAFCS Annual Session for state members and 1st time attendees.  We have money available to support our members, let’s use it to encourage this professional development opportunity and experience of the national session. If possible, have this ready by July 28th Prof Dev Day. Mums the word, announce it that day. Need a board vote.
  • (M/S/C) (Suzanne/Megan)To request up to $900 (6 – $150 scholarships) from the Endowment Fund to offer scholarships for the 2020 NEAFCS Annual Session. Scholarships would be available to 6 members; 1st time attendees and 3 MN Affiliate members. 

At the time of our June meeting, we didn’t know the registration cost for non-members to attend the NEAFCS Annual Virtual Session. The early bird (by August 23) registration fee is $250 and by September 9, $300. We were thinking the registration would be $150 so the actual registration amount is much higher than anticipated.

Following are calculations/dollars needed based on the action from the June 24 meeting:

  • We need –
    • $150 x 3 (NEAFCS members who are 1st time annual session attendees) = $450
    • $250 x 3 (NEAFCS-MN Affiliate members) = $750
    • $1,200 total cost to cover the above 6 registration fees
  • We have — 
    • $150 from NEAFCS (President with board agreement, designates this complimentary registration to pool of money)
    • $500 from NEAFCS-MN Endowment (2 – $250 scholarships allocated/budgeted yearly for attendance to NEAFCS Annual Session until these funds are depleted / need to request each year)
    • Total of $650 is designated for attendance to the annual session.
  • Amount to request from NEAFCS-MN Quasi Endowment Funds –
    • $550 from NEAFCS-MN Endowment Funds for a total of $1,200 available to NEAFCS members who are 1st time annual session attendees and NEAFCS-MN Affiliate members. 

Let’s go back to the original motion — (M/S/C) (Suzanne/Megan)To request up to $900 (6 – $150 scholarships) from the Endowment Fund to offer scholarships for the 2020 NEAFCS Annual Session. Scholarships would be available to 6 members; 1st time attendees and 3 MN Affiliate members. 

Questions – 

  • Do we want to keep the motion as previously stated?
  • Scholarships for MN members – keep at $150 scholarship OR increase the amount up to $175 OR $200 to offset more of the $250 registration fee OR full $250 scholarship?
  • Scholarships for NEAFCS members who are 1st time annual session attendees – keep at $150 OR establish scholarship amount based on the difference between award scholarship (if applicable) and what is needed for registration fee?

Current motion states 6 people could receive $150 scholarships totaling up to $900.

  • Mary Schroeder will attend, use $75 award scholarship and pay the rest. If funds were available, that would be nice but I can certainly swing the $75. Might be nice to give to SNAP-Ed educators who usually can’t attend something like this.
  • Anita Hering unable to attend due to scheduling conflict with MFRAcademy. She says, “check with Sara C, as she had ideas for the funds.” Had I been able to attend it would have been great to have access to “local” scholarship funds and definitely would have made a difference in whether I attended or not. Can Anita designate her award funds to someone else who is attending? Yes, however no one else from MN would qualify for the award scholarship.
  • Kate Welshons is not planning to attend however says, “my only reason for not registering/attending the virtual conference is cost (no scheduling conflicts, etc.).”

There was discussion to clear up confusion over the amounts of money available. Suzanne suggested utilizing funds for award recipients as well as all members to attend the conference. Sara suggested that we go back to the intent of the original discussion, that of supporting 1st time attendees since most members have professional development dollars they can use.

Kathy Brandt had a conversation with Trish Olson about requesting the Endowment funds.  Trish indicated that to make it easy to allocate/pay out the funds it would be helpful to have the request indicate people’s names and dollar amounts. 

Given that the Annual Session registration fee for MN members (nonmembers) is $250 and not $150 as anticipated, and in an effort to include all members to benefit from Annual Session scholarship dollars Kathy Brandt moved / Suzanne seconded to allocate $200 for each of the three MN members (who are civil service staff and have no access to Extension professional development funds) and up to $150 for the 10 NEAFCS members.   

(Set a deadline for applications – suggest August 14 / who to send application to / simple application of an email with name, amount requested and why this is important. Thoughts?

The motion was tabled until all board members could be present for discussion and vote.  A meeting was scheduled for Wednesday, July 22 @ 8:30 am.  

Kathy Brandt, President, adjourned the meeting at 5:58 pm.

Secretary, Sara Croymans

NEAFCS MN Affiliate Special Board Meeting via Zoom

July 22, 2020

On call:  Kathy Brandt, Kelly Kunkel, Suzanne Driessen, Megan Hruby, Sara Croymans

President Kathy Brandt called the meeting to order at 8:35 am

Kathy provided these notes:

  • Board quorum is at least 50% or 3 members to conduct business.
  • FY 2020 maximum amount available from NEAFCS-MN Endowment Funds, $2,223.42. 
  • Fund request will not be made until the deadline date when names/amounts of maximum requests are known. 
  • Set a deadline date / who to send application to / simple application including email with name, amount of request and why this is important for professional development. Other thoughts?

Tabled motion: Kathy Brandt moved / Suzanne Driessen seconded to allocate $200 for each of the three MN members (who are civil service staff and have no access to Extension professional development funds) and up to $150 for the 10 (rather than 11 as Megan is listed twice on membership list) NEAFCS members. 

Moved by Kelly Kunkel/ seconded by Suzanne Driessen to take the current motion from the table for resumed discussion. Motion passed. Kathy rescinded the motion because according to Parliamentary Procedure she was not supposed to make a motion as President so the motion is goine. 

Moved by Suzanne Driesens/seconded by Kelly Kunkel to allocate $2000 from the NEAFCS MN Endowment Fund for scholarships for members to attend the NEAFCS Virtual Annual Session with details to be determined by a subcommittee. Motion carried with 3 yes and 1 no.

Discussion: 

  • Kelly indicated that in review of the numbers outlined below, the committee should consider reducing the amount for NEAFCS members from $150 to $100, so they would need to pay $50 similar to MN members
  • Sara shared the desire to preserve a portion of the endowment fund for future use, so supports use of funds for first time attendees, but not others at this time, given the conference registration is such a bargain this year. Sara also suggested that people use their Professional Development funds for the conference, if available, before they tap into NEAFCS Endowment funds. 

President Kathy Brandt asked for volunteers to serve on a subcommittee. Megan volunteered to serve on the committee as Treasurer and as a Professional Development Committee member. Kathy Brandt will also serve on the committee and will seek additional subcommittee members from the Professional Development Committee. 

Kathy provided this proposed outlined for maximum funds to request based on motion, if all eligible individuals apply for maximum amount:

  •   3 MN members @ $200             =     600
  • 10 NEAFCS members @ $150 =  1,500 (not all likely to apply for total amount)
  • NEAFCS complimentary reg =    -150
  • Total =  1,950 
  • NEAFCS-MN budgeted but not yet requested from Endowment Fund  =  -500
  • Maximum additional amount request   =  $1,450

Total maximum amount of request  = $1,950

Kathy Brandt adjourned the meeting at 9:01 am.

Minutes by Sara Croymans, Secretary

NEAFCS-MN Affiliate Executive Board Meeting Minutes – June 24, 2020

Present: Kathy Brandt, Suzanne Driessen, Sara Croymans, Megan Hruby, Trish Olson

Absent: Kelly Kunkel (team meeting)

The Meeting of the NEAFCS MN Affiliate Executive Board meeting was called to order at 2:09 pm on June 24, 2020 via Zoom by President Kathy Brandt.

Secretary’s Report – Sara

Treasurer’s Report – Megan

Megan shared the following balances as of today: 

  • Checking Balance: $5,466.33
  • Savings Balance: $851.42

Trish Olson shared the following regarding the money in the endowment account:

DEPTDEPT DESCFUNDTYPENAMEUSEINVESTMENT RETURN YTDSPENDABLE AMTCASH FUND BALANCENON-CASH FUND BALANCETOTALFUND BALANCEAVAILABLE FUND BALANCE
250FD Family Development8094QNational Extension Association of Family & Consumer Sciences FundP$     (537.89)$       374.50$       10,579.21$                  –  $      10,579.21$             1,239.89

Discussion:

  • Megan asked Trish if there are times of the year that are better to request funds. Trish indicated that there are times when she is asked if she wants to draw money. 
  • There was a question on the difference between the “Spendable amount” and the “available fund balance”. Trish explained that the “available fund balance” is interest earned which has not yet been moved over to the ‘spendable amount”.  She will verify this information and ask for the ‘purpose of the NEAFCS Quasi Account’ and email us. 

Email string of afore mentioned verification from Trish / Sue / Ahmad —

(Ahmad attached the NEAFCS-MN Endowment Fund statement as of June 24, 2020. Named file located in meetings and agendas folder. Amount available for FY 2020 is $2,223.42.)

Hello,

Here is clarification to our questions. (an attached doc about status of account)

Thank you so much for inviting me to your meeting.

Trish

———- Forwarded message ———

From: Sue Young <young006@umn.edu>

Date: Thu, Jun 25, 2020 at 8:55 AM

Subject: Fwd: Foundation Account

To: Patricia Olson <pdolson@umn.edu>

I received this email from Ahmad who handles the foundation accounts which is great because I really was never told all these things, so it was really helpful for me.  I forgot that on a Quasi you only can take a certain percentage without having to write a letter but I was always told it was 17% but Ahmad says 20%.  We never get to see the full statement so we never see the principal amount that you can take 20% from or a breakdown of what every column is. Let me know if you need anything else.

Sue

———- Forwarded message ———

From: Ahmad Al-Warraky <alwa0007@umn.edu>

Date: Wed, Jun 24, 2020 at 10:10 PM

Subject: Re: Foundation Account

To: Sue Young <young006@umn.edu>

Cc: Madonna Monette <m-mone@umn.edu>

Hi Sue,   

    1. Purpose: Supports the growth and development of U of M extension educators. Funds will be used to pursue professional activities for scholarly work and maintain the well being of families and communities in Minnesota.

   2. Quasi funds have a spending limit up to 20% of prior year cash balance.

   3. No. 

         Available Balance = available to spend (which adds each month: the spendable amount  earned monthly), 

        Spendable Amount = is Shows the current annual payout rate per the Foundation’s Board. Allocation for a month is scheduled to be completed by the end of the following month.

        Cash Balance = Principal (not in table) + Available Balance (last column), 

        Fund Balance = Cash Balance + Non-Cash Balance.

I have attached a recent statement for your reference.

I hope this helps.

Thanks

Ahmad  🙂

On Wed, Jun 24, 2020 at 3:28 PM Sue Young <young006@umn.edu> wrote:

Ahmad

I’m wondering if you could help me answer some questions:

1,  What is the purpose of 1701-11527-21398-UMF0008094

2. This is a Quasi and we can invade the principal $10,579.21? 

3. Does the $10,579.21 consist of each of the columns (579.89), 374.50,1239.89?

—————————————————————–

Megan questions regarding professional development day expenses:

  • The committee wants to provide each of the two speakers a $25 gift card and they also want to provide 5 UMN Bookstore gift cards as door prizes. Megan shared that another committee member questioned if Megan should purchase the cards directly or if another committee member should purchase the cards and then submit for reimbursement. The annual budget has $200 budgeted for the professional development expenses so funds will be spent from the checking account.

The Treasurer’s report will be filed subject to audit. 

President’s Report – Kathy

  • NEAFCS President/President elect webinar – Suzanne and Kathy attended.                                            Website Review —                                                                                                                                                                   
    • COVID-19 Resources Board and committee members review these before posting as well as most are peer reviewed in the state prior to submitting
    • ‘About NEAFCS’ – where state officers, web and annual report are kept; national committees, how to sign up, responsibilities, etc
    • ‘Member Center’ – for members only. Document library/forms and templates/member training on website
    • Officer toolkit is being updated
    • ‘Professional Development’ –  webinars/upcoming offerings/ archives/ submit your proposals and more
  • Affiliate Operations — provided guidance for hotel contract cancellations/ can help with online platforms and best practices for virtual programming 
  • Annual Session — September 14, 15, 16. Registration materials should be available at the end of the week and anticipate registration to be $150. There will be many emails in the next few weeks so open and read them. National provides one $150 scholarship to each affiliate for attendance to the affiliate president or designee. See New Business.
  • Updates —
    • Marshall Regional support staff Carlee has started to work on a google site to replace the current blog

Trish’s Report – 

  • Trish invited questions. 
    • Sara asked if FD professional development support will remain the same, as we may be able to participate in more virtual conferences this year, given we won’t have travel and hotel expenses. 
    • Trish asked if there are opportunities to coordinate better? 
      • NEAFCS Impact Statements are developed on the National level, but were also localized. The messages could be coordinated with FD & AFNR on social media – to focus on impacts.  
        • Trish asked if there would be a way to co-brand the statements with NEAFCS & Extension/UMN. The “NEAFCS” acronym probably doesn’t mean anything to the public. In what environment is it important to have the co-branding
      • Awards Announcements – could also be promoted
      • Trish encouraged us to submit items to the FD Catalyst newsletter for internal FD communication.  Perhaps we could also submit to Family News for external communication?
  • Trish indicated that she will submit her membership dues next fall.

Old Business

  • NEAFCS Endowment Campaign – MN Affiliate contribution
    • M/S/C (Suzanne/Megan) to donate a total of $1000 to NEAFCS Endowment Fund over the next 5 years ($200/year) beginning in 2020 and continue through 2024.

Committee Reports – Suzanne

  • Awards – Sara — National sent results for Regional & National Awards. MN did  well:
  • Membership – Kathy 
    • extend an invitation at professional development day to non-members who attend
    • consider membership drive this fall/utilize the 2020 recruitment list
  • Professional Development – 
    • Save the Date – July 28, 9:00 am – 12:30 pm for a virtual conference
    • Currently 22 are registered
    • Agenda
      • 9:00-9:15 PD Welcome/Kathy NEAFCS President (15 mins)
      • 9:15-10:15  Speaker – Liz Heimer
      • 10:15-10:20 Bathroom Break
      • 10:20-10:35 Scavenger Hunt
      • 10:35-11:35 Speaker – Laura Palombi
      • 11:35-11:40 Bathroom/Coffee Break
      • 11:40-11:45 Energizer
      • 11:45-12:15 Awards – Sara C
      • 12:15-12:30 Prizes/Closing
  • Public Policy/Public Relations – Suzanne
    • from last meeting – check in with Sarah Greening &/or Gwen Gmeinder, as well as Becky HJ, about possibly sharing the MN specific Impact Statement with legislators (last year Kelly sent the piece to MN legislators)
  • Ad Hoc Bylaws – Suzanne

New Business

  • NEAFCS provides each affiliate a $150 Annual Session scholarship for the affiliate President or designee. Since Kathy will use the award for the food safety team receiving a national award, the question if this $150 scholarship should be offered to first time attendees to the NEAFCS Annual Session?  National members who have not attended an annual session include Mary Schroeder, Anita Hering and Kate Welshons. 
  • Discussion about state membership vs. national membership and upcoming NEAFCS Annual Session/attendance.  Suzanne and Kathy suggested the possibility of a pot of money for state members to attend and help with the cost burden.  There is money which is budgeted each year for attendees.  Currently there are 2-$250 scholarships per year (use endowment funds for this), that could be used towards the NEAFCS Annual Session for state members and 1st time attendees.  We have money available to support our members, let’s use it to encourage this professional development opportunity and experience of the national session. If possible, have this ready by July 28th Prof Dev Day. Mums the word, announce it that day. Need a board vote.
  • (M/S/C) (Suzanne/Megan)To request up to $900 (6 – $150 scholarships) from the Endowment Fund to offer scholarships for the 2020 NEAFCS Annual Session. Scholarships would be available to 6 members; 1st time attendees and 3 MN Affiliate members. 

Announcements

  • Anita – get well/thinking about you card

Meeting adjourned @3:47 pm

Dates to Remember –

  • NEAFCS-MN Professional Development Day, July 28, 9:00 am – 12:30 pm 
  • NEAFCS-MN Exec Board Meeting, August 27, 2:00 – 3:30 pm via ZOOM
  • NEAFCS Annual Session, September 14 – 16, virtually
  • NEAFCS-MN Annual Meeting, October 26, 2:30 – 4:30 pm via ZOOM

Minutes by Sara Croymans, Secretary with assistance from the board as she left at 3:30 for a dental appointment.

NEAFCS-MN June Memo

cropped-neafcs-logo-blue-tagline1.jpg

June 19, 2020

Congratulations to All NEAFCS-MN Award Applicants!

The final selection of national award applicant recipients were notified this week with the results. Let’s say, MN Affiliate was well represented!

Details and recognition will be held in conjunction with the NEAFCS-MN Professional Development Day.

Professional Development Committee Adapts for Professional Development Day During COVID-19 Pandemic

Lori Hendrickson, Megan Hruby, Mary Caskey, Donna Anderson and Kate Welshons are the creative members on this hardworking committee.

The Professional Development Committee is charged with the responsibilities of encouraging our NEAFCS-MN Affiliate members with finding professional growth opportunities. These include organizing and communicating with our members about upcoming professional development workshops. 

This active team had begun planning for an in-person meeting this summer when the COVID-19 pandemic hit and, needless to say, plans for the day changed. We hope you will join us on July 28 for an online NEAFCS-MN Professional Development Day. The schedule will be finalized soon but plan to attend all morning (9:00 am – 12:30 pm). The program will include information about vaping with a presentation from Liz Heimer, American Lung Association, as well as a presentation on substance use disorders by Laura Palombi, University of MN Associate Professor. Laura is one of our partners at the Department of Pharmacy Practice and Pharmaceutical Sciences. Stay tuned for details.

We want to make sure that our day is interactive, so some fun online activities will be included! Our Minnesota affiliate award winners will also be honored. 

Please plan to attend and invite a friend to attend! Here’s the URL to register for our Zoom meeting: https://umn.zoom.us/meeting/register/tJIuc-Ggpz0uE9TALt-E__HZ3G9ecud6BI0j

NEAFCS Annual Session Goes Virtual, September 14 – 17, 2020

NEAFCS has made the decision to cancel the in-person meeting in Snowbird, Utah and will be moving forward in developing a virtual conference to take place during the scheduled week in September. Click here to view the full cancellation statement.

Attend the virtual NEAFCS Annual Session, September 14-17

First Timer Annual Session Attendee Scholarships – check the details on the NEAFCS member site.

You should have received information about this earlier this week. NEAFCS will provide a minimum of six (6) scholarships to assist members in attending the 2020 NEAFCS Virtual Annual Session. Applicants will be selected on a first come, first serve basis. Scholarships will only be awarded to First Time Attendees of the NEAFCS Annual Session.

Stay tuned for more details about the NEAFCS Annual Session.

Getting to Know You!

Welcome, Anna Sneltjes! Anna is a new NEAFCS-MN member this year and here are a few things she’d like you to know about her. 

Hello MN NEAFCS members! My name is Anna and I have been a SNAP-Ed Educator out of the St. Cloud Regional Office for just over two years now. I grew up in the Twin Cities but have enjoyed being a Central MN transplant, and especially working with my colleagues at the SCRO. I graduated from Concordia College in 2015 with an Exercise Science and Nutrition degree.

Prior to Extension, I spent two years in national service through AmeriCorps/FoodCorps and spent time living on both the East and West coast. I also spent one year as a substitute teacher and as the assistant coach for the Roseville girl’s cross-country team. All of these experiences eventually led me to Extension!

When I’m not working you can find me running, trying out new recipes, outside, and/or spending time with my friends and family. Or there is a good chance you’d find me doing homework as I’m currently working my way through the Integrated Food Systems Leadership certificate program at the University.

For those of you I haven’t met yet, I look forward to doing so in person, hopefully soon, and continuing to learn from you all! My non-work photo is of me and a few of my favorite things (summer in MN (including the MN State Fair), my younger sister, and corn on the cob (Go Cobbers!)). 

Anna and her sister at the Great Minnesota Get Together!

NEAFCS-MN Affiliate Board Meeting Wednesday, June 24

The next board meeting is next Wednesday, June 24, 2:00 – 3:30 pm. Let any of the officers know if you have questions, concerns or topics that you’d like included on the Zoom meeting.

Make it a wonderful day!!

NEAFCS-MN May Memo

cropped-neafcs-logo-blue-tagline1.jpg

May 17, 2020

Becky Hagen Jokela Attends Public Issues Leadership Development (PILD) Conference Virtually

Thank you, Becky, for representing the MN Affiliate at the PILD Conference and for sharing your reflections. The report follows.                            

Thank you for the opportunity to represent NEAFCS-MN at the PILD Conference! I really enjoyed the conference opportunity and learned a lot, especially being able to view a conference offering change to an online format before our very eyes!

The Public Issues Leadership Development Conference (PILD) is a unique professional development opportunity that brings together leaders from all levels and subject matter areas of Extension, along with key volunteers and elected officials; to gain insight into the “big picture” of how the Extension system and our government work at the federal level. The PILD Mission: To provide leadership and advocacy skills to affect public issues.

Due to the COVID-19 situation, the 2020 PILD Conference, “Moving Knowledge into Solutions”, was modified and offered through a Zoom 2-day online format, as many states restricted travel for employees.

I was very impressed as to the quick conference turn-around time, in regard to planning and implementation. Bob Ohlensehlen, JCEP Executive Director, Karen Munden, PILD Chair Presiding, and Julie Robinson, 2020 JCEP President, plus many other individuals, stepped-up to create an excellent offering.

Monday sessions included:

  • Keynote: “Influencing Up, Down and Across Your Organization”, Dr. Jermaine Davis
  • “What is Your Extension Story: Communicating the Value of Extension.”, Panel
  • “Stop Being the Nation’s ‘Best Kept Secret’: Successfully Delivering Your Extension Story,” Panel
  • “The New NIFA” – Dr. Scott Angle, Director of the National Institute for Food & Agriculture (NIFA) 
  • Panel of NIFA National Science Liaisons

Tuesday sessions:

  • Breakout sessions: I attended the session on “Power, Agency, and Equity in Extension Programming.”

Key take-a way’s: 

  • We are living in unprecedented times, with many moments to remember, not to get back to old “normal”, as we will create a new normal and be resilient.
  • We will get through this challenge.
  • 5 actions we can take: Communicate, partner, serve, innovate and lead.
  • Tell our stories! Relationships are critical!
  • Important for equity in Extension programming: Put it all together! Include: Access to resources, acknowledge values, beliefs & cultural responses, allow space for differences, etc. Key: Ensure diversity and equity in an agency.
  • Acknowledge our systems approach: Individual, interpersonal, community and systems. Keep in mind the “process” may take longer.

Thank you again for this opportunity to represent NEAFCS-MN! Becky                                         

Public Policy/Public Relations Committee Shares Exciting News!

Suzanne Driessen, Becky Hagen Jokela and Anna Sneltjies, are the members behind the NEAFCS-MN Public Policy/Public Relations Committee. They have been extremely busy over the last few months and have exciting news to share!

  • MN Affiliate members were featured in 7 of the 10 categories in the National NEAFCS impact statements. Look for the NEAFCS-Minnesota mentions in the NEAFCS Impact Statements. It is exciting to see how our programs intertwine with national efforts. Thank you for your submissions. 

living-well-logo-color-tagline-stacked

  • Minnesota’s Living Well Campaign social media messages can be used all year long and a good way to stay connected with your partners and clientele during this time. Our messages were shared with the national with public policy chairs. Woot! Woot!

         Continue to report your Living Well efforts. Share them with                 colleagues who may have contributed to these efforts.  

Help build the NEAFCS COVID-19 resource page with your Minnesota resources, developed to address concerns within the communities you serve. NOTE: NEAFCS-MN resources were shared but not yet added to the national resource list.                 

To share a resource, email Danielle Jessup at djessup@executiveoffice.org. If you are using social media to share your resources and messages, please use these hashtags: #NEAFCSresponds, #FCSresponds.

Getting to Know You!

Welcome, Donna Anderson! Donna is a new NEAFCS-MN member this year and here are a few things she’d like you to know about her. 

I am Donna Anderson; I am a SNAP-Ed Educator and Donna Andersonhave been for the past 13 1/2 years; I am housed in Park Rapids in Hubbard Co, covering some of Becker and Wadena counties. I love meeting new people and helping them set goals and watching them meet the goal. Cooking Matters adults/parents and Go Wild youth are my two favorite curriculum that I work with. In 2017, I won the Dean’s Distinguished SNAP-Ed Educator Award.

I would say the most amazing projects I have done in my job are the start two weekend backpack food programs in Menahga and Sebeka. I organized school staff and community volunteers to mail letters to businesses, meet and unload the truck, pack bags, deliver to schools and school staff distributed them to classes. About 12 years ago I started in Wadena Deer Creek School and it is still running today.

I was an early childhood educator for 18 years between Hawaii and Washington State. I graduated and married my high school sweetheart 37 years ago. We have two grown children; Dave (DJ) is married to Katie and they have one son Oliver who is 2 years old, they live in Illinois. Danielle is married to Chris and I’m a volunteer for many community based organizations and events including Miss & Little Miss Sebeka Pageant Coordinator for the past eight years, President of the Sebeka Civic & Commerce for the past year and 2013-2016, was secretary for the Sebeka Economic Development Team and wrote grants to build a skate park downtown Sebeka, a Disc Golf course and an information booth in City Park of Sebeka. My husband David has been the Mayor of Sebeka for the past 12 years and we organize city clean up with youth and family volunteers.

 

Keep in touch with any of the officers or members, with questions, concerns and ideas for NEAFCS-MN. We want to hear from you! Make it a great week!

NEAFCS-MN Affiliate Executive Board Meeting Minutes – April 29, 2020

Present: Kathy Brandt, Kelly Kunkel, Suzanne Driessen, Sara Croymans, Megan Hruby

President Kathy called the April 29, 2020 NEAFCS-MN Affiliate Executive Board meeting to order at 2:12 pm. There were no corrections to the agenda/adopt as printed

Secretary’s Report – Sara
Minutes are reviewed and corrections made in real time.
M/S/C (Kelly K/Suzanne D) to approve the minutes from the February 27, 2019 meeting

Announcements:

  • Mary Ellen Miller passed away. A sympathy card was sent to her daughter. Mary Ellen worked 25 years as an Extension educator in Mower County, retiring in 1989. She was a longtime NEAFCS-MN member and rec’d the DSA in 1976.
  • Caroline May Fredrickson, deceased. She worked from 1947-1966 with U of M Extension in Blue Earth County and District Supervisor of Home Economics Extension. She went on to serve the U of M in international program development for the Food and Agriculture Organization (FAO) of the United Nations. The obituary is also available online here.

Treasurer’s Report – Megan

  • Megan was not able to provide a Treasurer’s report due to limited access to materials left in the office due to COVID-19.
  • Megan will have a bill for priority mail from December when she sent the membership dues to national

President’s Report – Kathy

  • COVID-19 resources on NEAFCS site 
  • Blog schedule –
    • January, February, March – Impact Statements, Awards and Living Well Month
    • April – JCEP report, COVID-19 and wellbeing resources; Exec board meeting minutes
    • Beginning in May
      • SNAPshot/feature for members – getting to know you/active and retired/personal &/or professional paragraph and photo.
      • Feature something on the national website to draw members to that resource
      • Feature one of the committees and what they do/could tie in to a scheduled event such as Prof Dev Day
    • Ideas/suggestions
      • May – PILD report, Public Policy-Public Relations Committee – Impact Statements, Living Well Month highlights
      • June – Professional Development Committee and ??Prof Dev Day details & promotion
      • July – Annual Session details
      • August – Awards Committee – regional/national awards, ??Prof Dev Day highlights and summary
      • September – Member renewal, new member recruitment, Membership Committee Report, MN Annual Meeting details including Ad Hoc Committee, National & Regional Award results
      • October – MN Annual Meeting details, new members! and mentors
  • Kathy Brandt will take lead on getting articles submitted for blogs
  • MN Affiliate contribution to NEAFCS Endowment Campaign
    • The goal was to raise $300,000 was met, but are still accepting donations; designed for the betterment of NEAFCS
    • Should our affiliate donate?
    • At the 12/17/2020 board meeting our account balances are:
      • Checking -$5,814.53
      • Savings – $851.31
      • Endowment – ?? (approx. $2000 interest to spend this year)
    • This will be addressed at the next board meeting.
  • Google Site development –
    • Kathy has a regional support staff, Carlee, who has some time & is willing to pull together a new NEAFCS – MN Affiliate Google Site, with goal of having it together for fall;
  • Trish may join us at the end of the meeting – things to share? Questions? Thoughts about staffing?

Committee Reports – Suzanne, president-elect

  • Awards – Sara reported that awards were submitted for regional and national judging. We should receive results mid May from National.
  • Membership – Kathy
    • Samantha Roth has indicated she wants to join!
    • NEAFCS pin supply for new members – Megan indicated she has letters ready on her desk to send out NEAFCS pins to new members; she needs to purchase padded envelopes. There may be an opportunity to distribute the pins at future staff and program conferences when those are held in person!
  • Professional Development – Lori H submitted the following:
    • The Arboretum in Brainerd on July 28th is being held for professional development day. We’d like the board’s comments on whether or not to continue planning for an in-person event. If we were to meet in-person, what are the board’s thoughts on having some education in the morning and perhaps more “member-centered” afternoon? We discussed having lunch and the awards followed by perhaps exploring the arboretum.
    • Megan asked for input for the committee that is meeting tomorrow. The board suggested considering an online professional development session if in-person doesn’t make sense. More retirees may participate if the event were held via technology. Costs might be lower with no food or rental, although there may be speaker fees.
  • Public Policy/Public Relations – Suzanne and Becky HJ, Anna S.
    • The committee met April 24 and have 3 exciting things to share:
      • Minnesota members were featured in 7 of the 10 categories on the National NEAFCS impact statements. Find all impact statements here: https://www.neafcs.org/impact-statements. It is exciting to see how our programs intertwine with national efforts. Thank you for your submissions.
      • Continue to report your Living Well efforts. Share with colleagues who may have also contributed to these efforts. The social media messages can be used all year long and may be a good way to stay connected with your partners and clientele during this time. Minnesota’s Living well campaign efforts were shared nationally with public policy chairs. Woot! Woot!
      • Help NEAFCS build their NEAFCS COVID-19 resource page with your Minnesota resources to address concerns within the communities you serve. To share a resource, email Danielle Jessup at djessup@executiveoffice.org. If you are using social media to share your resources and messages, please use these hashtags: #NEAFCSresponds, #FCSresponds.
    • Discussion:
      • Suzanne & committee will share the above 3 items with membership via a blog in May
      • Suzanne will check in with Sarah Greening &/or Gwen Gmeinder, as well as Becky HJ, about possibly sharing the MN specific Impact Statement with legislators (last year Kelly sent the piece to MN legislators)

Ad Hoc Bylaws – Suzanne

  • Canceled last call; will reschedule

Old Business 

  • PILD (Public Issues Leadership Development) – Becky Hagen Jokela attended virtually and submitted the following report.
    • Thank you for the opportunity to represent NEAFCS at the PILD Conference! I really enjoyed the conference opportunity and learned a lot, especially being able to view a conference offering change to an online format before our very eyes!
    • The Public Issues Leadership Development Conference (PILD) is a unique professional development opportunity that brings together leaders from all levels and subject matter areas of Extension, along with key volunteers and elected officials; to gain insight into the “big picture” of how the Extension system and our government work at the federal level. The PILD Mission: To provide leadership and advocacy skills to affect public issues.
    • Due to the COVID-19 situation, the 2020 PILD Conference, “Moving Knowledge into Solutions”, was modified and offered through a Zoom 2-day online format, as many states restricted travel for employees.
    • I was very impressed as to the quick conference turn-around time, in regard to planning and implementation. Bob Ohlensehlen, JCEP Executive Director, Karen Munden, PILD Chair Presiding, and Julie Robinson, 2020 JCEP President, plus many other individuals, stepped-up to create an excellent offering.
    • Monday Sessions included:
      • Keynote: “Influencing Up, Down and Across Your Organization”, Dr. Jermaine Davis
      • “What is Your Extension Story: Communicating the Value of Extension.”, Panel
      • “Stop Being the Nation’s ‘Best Kept Secret’: Successfully Delivering Your Extension Story”, Panel
      • “The New NIFA” – Dr. Scott Angle, Director of the National Institute for Food & Agriculture (NIFA)Panel of NIFA National Science Liaisons
    • Tuesday Sessions:
      • Breakout sessions: I attended the session on “Power, Agency, and Equity in Extension Programming.”
    • Key take-away’s:
      • We are living in unprecedented times, with many moments to remember, not to get back to old “normal”, as we will create a new normal and be resilient.
      • We will get through this challenge.
      • 5 actions we can take: Communicate, partner, serve, innovate and lead.
      • Tell our stories! Relationships are critical!
      • Important for equity in Extension programming: Put it all together! Include: Access to resources, acknowledge values, beliefs & cultural responses, allow space for differences, etc. Key: Ensure diversity and equity in an agency.
      • Acknowledge our systems approach: Individual, interpersonal, community and systems. Keep in mind the “process” may take longer.
    • Thank you again for this opportunity to represent NEAFCS!

Dates for your calendar

  • NEAFCS 2020 Annual Session – September 14-17, Snowbird Resort, Utah
  • NEAFCS-MN Affiliate Annual Meeting – October 26, 2:30 – 4:30 pm via Zoom

Next Board Meeting – Thursday, June 24, 2:00 – 3:30 pm via Zoom
The meeting adjourned at 3:40 pm
Minutes by Sara Croymans, NEAFCS – MN Affiliate Secretary

NEAFCS-MN Affiliate Update

Greetings to All!

I hope this finds you well and adapting to the changing world. It’s certainly a different time for all of us. In light of the challenges related to the COVID-19 pandemic, following are resources for you, your family and others who you think would benefit. Thanks to Suzanne and Sara for bringing these resources forward.

  • The Bakken Center for Spirituality and Healing is a tremendous resource for your health and wellbeing needs. If you haven’t checked it out start with free webinars on a variety of topics.
  • Watch the Wellbeing in a COVID-19 World recording of the webinar. Share it with family and friends.
  • The Center has developed a variety of resources to support mental health and wellbeing in healthcare professionals and the broader community. Share widely: https://www.csh.umn.edu/covid19
  • From Cari Michaels, Extension educator, Taking care of yourself in isolation.

Please share resources and ideas that you are finding helpful for self-care and wellbeing with others.
——————————————————————————–
I was honored to attend JCEP (Joint Council of Extension Professionals) Leadership Conference, February 12-13, 2020, in San Antonio, TX. I applied for and received an NEAFCS scholarship for first time attendees and also will receive an NEAFCS-MN scholarship for representing our affiliate. Part of the responsibility of receiving scholarship funds which help offset conference expenses is to write a brief reflection about your experience. Following is mine.

Attending the 2020 JCEP Extension Leadership Conference was a valuable and rewarding experience. The 2-day conference was packed with opportunities to listen, engage, learn, share and network with Extension colleagues from across the nation. The keynote speaker provided a snapshot of collaborative leadership, gave examples of how we might work through ‘wicked’ problems and conflict, and the necessary conditions needed to move through conflict to find mutually agreeable solutions. Concurrent sessions were helpful in sharing new ideas, different approaches and reminders of prior learning. I found the Capnote Speaker, Dr. Scott Reed, very insightful as he talked about disruptive innovation, the mega forces impacting our lives and the actions Extension needs to embrace to be relevant in our changing world.

Our time in NEAFCS meetings was productive and a highlight because of connecting with other FCS professionals who love what they do! Brainstorming in small groups on the topic of innovating related to being a viable organization, maintaining and attracting new members, better communication and opportunities for increased engagement, was a thought provoking exercise.

Thank you NEAFCS for providing scholarships to help defray the cost of the conference registration. It is greatly appreciated. Kathy Brandt, MN
———————————————————————————————————

The NEAFCS-MN Affiliate Executive Board will meet this Wednesday, April 29, via ZOOM. If you have questions or concerns you’d like to share, get them to any board member by noon Wednesday.

Be well and take good care of you!

Kathy Brandt, President

MN Affiliate Members Submit Award Applications

Congratulations to all of the MN Affiliate members who submitted NEAFCS Award applications!  Eight award applications were submitted  and all will advance to the Regional and National judging levels. The award applications included:

  • Communications – Newsletters – submitted by Kathy Brandt and Suzanne Driessen for their Cottage Food Connection eNews for MN Cottage Food Producers
  • Early Childhood Child Care Training – submitted by Mary Schroeder, Kelly Kunkel, Donna Anderson, Megan Hruby, Anna Seltjes & Team for their Start Strong: Cooking, Feeding, and More program
  • Educational Curriculum Package – submitted by Lori Hendrickson and Becky Hagen Jokela for their RentWise Train the Trainer Curriculum
  • Extension Housing Outreach Award – submitted by Becky Hagen Jokela and Lori Hendrickson for their RentWise Education program
  • Family Health & Wellness – submitted by Anita Harris Hering, Sara Croymans & Team for their Kids Serve Too! Webinar Series by MFLN and Sesame Street
  • Florence Hall – submitted by Sara Croymans, Anita Harris Hering & Team for their MFLN 2019 Virtual Conference Relationships for Readiness program
  • Human Development & Family Relations – submitted by Sara Croymans, Anita Harris Hering & Team for their MFLN Resilience Webinar Series 
  • SNAP Ed/EFNEP Educational Program – Submitted by Mary Caskey, Kelly Kunkel, Mary Schroeder & Team for their My TIME to Eat Healthy and Move More program

Our MN Affiliate awards will tentatively be presented this spring/summer at our Affiliate Professional Development Day.  (Watch this blog for more information.) The awards were judged by several of our MN Affiliate retirees. Thank you to Shirley Barber, Deb Botzek-Linn, Carol Ann Burtness, Sheila Craig and Phyllis Onstad for reviewing the applications and providing feedback!

Do you have a valuable community partner you would like to recognize?  If so, consider submitting a Friend of NEAFCS MN Affiliate Award application. The purpose of this award is to recognize an individual, team, or organization who has provided significant contributions to support and enhance quality Family and Consumer Sciences educational programs. Applications are due June 15. Request application information from Sara Croymans.

NEAFCS MN Affiliate Board Meeting Minutes – February 27, 2020

Present – Kathy Brandt, Kelly Kunkel, Suzanne Driessen, & Sara Croymans; (Megan Hruby was not able to participate due to a team meeting)

President Kathy Brandt Called the February 27, 2020 NEAFCS MN Affiliate Executive Board meeting to order at 2:04 pm

M/S/C (Kelly K./Suzanne D.) to approve the agenda with additions (adopted as corrected/printed). Minute reviews will occur real time.

Secretary’s Report – M/S/C (Suzanne D./Kelly K.) to approve the December 17, 2019 board meeting minutes as printed

Treasurer’s Report – Megan H – not able to attend due to a team meeting running longer than expected and being locked out of Wells Fargo account. She will add current treasury info tomorrow.

President’s Report – Kathy Brandt reported on her participation @ JCEP Extension Leadership Conference –

  • Qualey/Skjervold Funds of $500 werte approved by Trish Olson. She need to submit for NEAFCS-MN funds of $450.
  • NEAFCS meeting times were well attended and interactive. Discussion re: membership and ideas to request a website tour by Roxie Price, National President and to invite her to Affiliate meetings via technology.
  • JCEP sessions were excellent and provided topics on trends, demographics, mindful leadership, visionary leadership and disruptive innovation. Kathy will provide her written summary in March, to be shared with membership.

Committee Reports – Suzanne, president-elect

Awards – Sara

  • 8 award applications submitted
  • 5 retirees (Shirley Barber, Deb Botzek-Linn, Carol Ann Burness, Sheila Craig, & Phyllis Onstad) are judging & will have judging sheets back by March 5; Sara will submit list of Affiliate winners to national by March 15
  • Sara will follow up with one applicant about team members listed not fitting our policy of only members being listed on applications; The policy reads:
    • Receiving NEAFCS Awards is a benefit of membership. To honor and encourage membership the MN Affiliate requires team members listed on award applications to be NEAFCS members. Those individuals not eligible for membership (such as community partners) may be included as team members on award applications. Those eligible for NEAFCS membership who are not members may not be listed on the awards application. NEAFCS membership is accepted throughout the year, however national membership must be received by December 31 (dues must be to state treasurer by December 1) to be eligible for any awards given that year.
  • No Distinguished Service/Continued Excellence applications, as no one currently qualifies.
  • No Friend of MN Affiliate applications. Sara encouraged folks to think of possibilities and information will go out to members
  • Sara will submit a blog article listing the applications that will advance to Regional & National judging and will invite Friend of MN Affiliate by a stated due date.
  • See Awards committee meeting minutes here.

Membership – Kathy Brandt

  • Kathy reported that Megan Hruby sent a check for member dues following some challenges in mailing from a small post office.
  • No response from Trish Olson as being our official Affiliate Liaison.
  • Kelly suggested that Kathy Brandt send Trish Olson & Julia Gladhill the Members dues sheet & board meeting dates;
  • Currently we have 13 MN Affiliate member
  • Kathy will follow up with Megan to see if NEAFCS pins have been sent to new member Anna S., Donna A. & Kate W.

Professional Development – Lori Hendrickson, chair

  • Met once, meeting again in March. Have not decided anything yet. Will get a “save the date” out by April.

Public Policy/Public Relations – Suzanne and Becky HJ

  • Reviewed 12 impact statements from members.
  • 100% of members wrote or co-wrote statements.
  • 5 statements needed tweaking to define the impact of the program.
  • Assignments made to work with submitters to edit statements.
  • Assignments made to submit the final version to the NEAFCS impact statement portal.
  • Twelve Impact statements received include:
    • Smarter Lunchrooms = Kelly Kunkel and Mary Schroeder
    • MFLN Family Transitions = Sara Croymans and Anita Hering
    • Power of Produce = Megan Hruby
    • Start Strong: Cooking, Feeding & More = Mary Schroeder & Kelly Kunkel
    • Time to Eat Healthy and Move More = Mary Caskey
    • RentWise = Lori Hendrickson & Becky Hagen Jokela
    • Children’s Garden = Anna Sneltjies (new Minnesota member in 2019-20)
    • Food Shelf Work = Kelly Kunkel & Anna Sneltjies
    • Food Safety-Serve it Up Safely = Suzanne Driessen & Kathy Brandt
    • Food Safety Cottage = Suzanne Driessen and Kathy Brandt
    • Financial Preparedness for Disasters = Sara Croymans & Lori Hendrickson
    • Go Wild With Fruits & Veggies! = Donna Anderson
  • The committee identified other ways to get information out about the Impact Statements in multiple different ways
    • News Release with addendum; A template was developed
    • 30 social media messages
    • A memo with numbers was developed
    • Info sheet for PILD participant and others to share
    • These will be shared with MN Affiliate members & ECFD list serve; to create awareness & potentially encourage others to join
    • Include an invite for folks to join —
      • “We know you have stories and program successes to share as well. Join us in collectively telling our Family Consumer Science story by becoming a member of the National Extension Association of Family Consumer Sciences – MN Affiliate. See the attached membership brochure for membership information.”
    • Living Well Month – March
      • A google sheet was created to collect Living Well Month activities

Ad Hoc By-laws – Suzanne

  • Additional committee members include Lori H & Anita H.
  • Reviewing Bylaws. They need to determine which version is the most current.
  • Another meeting scheduled in April.
  • The committee will bring any recommendations to the board and then to the full membership for a vote at the annual meeting in October.

Old Business

  • Kelly reported that $500 was received from the Qualey/Skjervold 12/30/2019 fund to support the 2019 MN Affiliate Professional Development Day
  • M/S/C (Kelly K/Sara C) to accept the following 2019-2020 Board Goals —
    • Encourage members to participate in opportunities through the state and national organizations (NEAFCS, JCEP) to receive recognition and enhance teaching, scholarship and professional development.
    • Communicate responsibilities to the standing and Ad Hoc committees; provide input and support for their work. The President-elect is liaison to the committees.
    • Establish a regular blog schedule to keep membership informed of opportunities and information.
    • Monitor and review the NEAFCS-MN Affiliate budget and investments. Utilize funds to support the work and growth of our association members.
    • Update the Manual for Officers and Committees with the President providing leadership.
    • Promote NEAFCS and MN affiliate’s benefits and membership opportunities to potential members.
  • At the next meeting we will identify action steps and target dates for the goals.
  • PILD (Public Issues Leadership Development) – April 5 – 8, in Arlington, VA.
    • Becky HJ will represent our affiliate
    • Scholarship funds available include: $450 – NEAFCS-MN; $455 – NEAFCS; Extension Dean’s Office up to $1,100.

Other business? 

  • Annual Meeting date – October 22 – conflicts with SOPHIE date — so rescheduled to Monday, October 26, 2:30 – 4:30 pm; Kathy will switch the meeting invite.
  • Communication with members
    • The NEAFCS-MN listserv (neafcsmn@umn.edu) is not current and not being used any longer.
    • Email addresses for 2020 active & retirees can be pulled from this Google Sheet

M/C (Kelly K.) to adjourn meeting

Dates for your calendar

  • Living Well Month – March 2020
  • PILD (Public Issues Leadership Development) – April 5 – 8, in Arlington, VA.
  • NEAFCS 2020 Annual Session – September 14-17, 2020, Snowbird Resort, Utah
  • Monday, October 26, 2:30 – 4:30 pm – MN Affiliate Annual Meeting

Minutes by Sara Croymans, Secretary